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• An assignment is not listed on the syllabus initially and is given to students with one week or less to complete;
• The assignment deadline is listed on the syllabus, but the student does not get the necessary information to complete it until there is one week or less to the deadline;
• An unexpected medical or physical episode interferes with the student’s ability to complete the work in the expected timeframe.

• Assignments are sequential in nature and strictly build upon previous knowledge/skills (e.g., lab activities, assignments that prepare for weekly quizzes, project-based learning in which students must demonstrate regular progress, etc.)
• Assignments are a significant component of the educational experience of students in the class (e.g., group-based work, discussion boards, assignment reviews as a method of instruction, etc.)
• Retroactive accommodation for past due assignments. Faculty are not obligated to adjust deadlines for past due assignments for students who register with the ARS later in the term or wait to give notification of their eligible accommodations

• Exemption from any or all assignments;
• Unlimited acceptance of late work; and
• Deadline extension requests due to chronic personal organization and time management difficulties (e.g., poor planning, procrastinating, and/or overcommitting).

Federal law requires universities to consider whether any policy or procedure in place is discriminatory for students with disabilities and alter it if found to be so. College representatives must engage in a reasoned, deliberative process to consider individualized adjustments to allow students with disabilities an equal opportunity to meet course and program requirements. However, the college is not required to waive essential academic requirements resulting in fundamental changes to learning objectives or technical standards.

ARS is required to serve as an intermediary between students and class faculty to protect student confidentiality and determine reasonable adjustments to assignment deadlines. Students must submit to the ARS disability documentation from a qualified professional to establish relevant history and current functional limitations that necessitate the requested accommodation. At no time are students required to present disability documentation to faculty. Faculty have a legal obligation, upon ARS request, to participate promptly in a collaborative and deliberative process to determine educationally feasible alternatives to their class policy on assignment deadlines.

Students approved for this accommodation MUST request Alternative Deadlines for Assignments for the appropriate class through ARS Online Services prior to the beginning of the semester, or as soon as possible after the need for assignment deadline extensions arises. NOTE: Students should request the accommodation before meeting assignment deadlines becomes an issue. Once the request is complete, faculty receives an email from ARS listing this and any other accommodations for the student.

The student will typically contact the faculty member to set up a meeting to create a written agreement around this accommodation. Note that ARS staff may facilitate this meeting instead at either the student’s or faculty member’s request.

During the discussion, student, faculty, and ARS Director (if present) should clearly specify:

• If there are any assignments, papers, or projects in the syllabus where it would be reasonable to allow a flexible due date, should the student need it due to a potential exacerbation of symptoms
• How much flexibility is granted for each assignment:
  • How and when the student should inform faculty that they will request to use their flexibility
  • How the student will submit the assignments, papers, or projects if they are being submitted after the deadline for the rest of the class
  • If it is reasonable for online discussion expectations to be modified due to disability related reasons and under what conditions

Once the verbal agreement has occurred, students and faculty should collaborate to fill out the Alternative Deadlines Student Faculty Agreement Form through the ARS Online Portal. This is a written record of what has been agreed upon during the discussion. This form can be accessed and submitted by the student only. Once completed, the faculty member, student, and Disability Resources will all receive a copy via email. Note that if deemed most appropriate, students and faculty may summarize the agreed-upon assignment flexibility via email in lieu of completing the online form. Any questions that may arise during this discussion should be directed to disability@pomona.edu.